§ 1 Information on the Collection of Personal Data
In what follows, RSR Rüping Schroeder Rechtsanwälte Partnerschaft mbB (see Sec. 2 ‘we’, ‘us’, ‘our’) provides information on the collection of personal data occurring when you are using our website www.rsr.law (“Website”). Personal data is all data that can be related to you in person, e.g. name, address, e-mail addresses and user behaviour. In addition, we provide information on the processing of personal data within the framework of our mandates.
§ 2 Responsible Persons
The person responsible pursuant to Art. 4 para. 7 of the EU General Data Protection Regulation (“GDPR”) is RSR Rüping Schroeder Rechtsanwälte Partnerschaft mbB, Kurfürstendamm 15, 10719 Berlin, Germany, registered in the Partnership Register of the Local Court of Charlottenburg under the register number PR 1513 B, firstname.lastname@example.org, Tel. +49 30 220131167, Fax +49 30 220131133 (see our imprint). You can direct data protection-related enquiries to us via email@example.com or our postal addresses with the addition “Data protection matter”.
§ 3 Your Data Protection Rights
You have the right:
- in accordance with Art. 7 para. 3 GDPR to revoke any consent given to us at any time. The consequence of this is that we may no longer continue any data processing based on this consent in the future;
- to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you may request information on the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, limitation of processing or objection, the existence of a right of complaint, the origin of your data, unless it has been collected from us, as well as the existence of an automated decision making process including profiling and, where applicable, meaningful information on their details;
- in accordance with Art. 16 GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us;
- to demand the deletion of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;
- to demand the restriction of the processing of your personal data in accordance with Art. 18 GDPR if the correctness of the data is disputed by you, the processing is unlawful, but you refuse to delete it, and we no longer need the data, but you need it for the assertion, exercise or defense of legal claims or you have lodged an objection against the processing pursuant to Art. 21 GDPR;
- in accordance with Art. 20 GDPR, to maintain your personal data which you have provided to us in a structured, common and machine-readable format or to request transmission to another responsible person; and
- to lodge a complaint with a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or of our office.
In order to exercise the above rights, please contact us by means of the contact options listed under § 2.
§ 4 Information about Your Right of Objection
If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR if there are reasons to do so which result from your particular situation. If you wish to exercise your right to object, simply send an e-mail to firstname.lastname@example.org.
§ 5 Collection, Processing and Use of Your Data when Using our Website
When you are using our Website we only collect the personal data that your browser is transmitting to our server. This is the following data which we require technically in order to show you our Website and to ensure stability and safety (the legal basis being Article 6 para. 1 sentence 1 lit. f GDPR, our legitimate interest being technical possibility of Website operation):
- IP address;
- Date and time of request;
- Time zone difference to Greenwich Mean Time (GMT);
- Content of request (particular page);
- Access status/HTTP status code;
- Individual amount of data transferred;
- Website from which the request originates;
- Operating system and its surface; and
- Language and version of browser software.
In addition to the data aforementioned, we process your personal data only if there is a legitimate interest in the operation of the Website, in particular:
- replying to enquiries;
- for the provision of services and/or information intended for you;
- for the operation and administration of our Website;
- for the prevention and investigation of fraud and criminal offences;
- for ensuring network and data security, insofar these interests are in accordance with the applicable law and with the rights and freedom of the user;
- if you declared consent into collecting your data for specifically mentioned, legitimate purposes; or
- if we are legally obliged to do so.
§ 6 Deletion of Stored Data
Your stored personal data will be deleted if the deletion does not conflict with statutory retention obligations or if the personal data is no longer required for its intended use in accordance with Art. 17 GDPR. If there is a legally permissible purpose for the further storage of personal data, their processing is restricted in accordance with Art. 18 GDPR in which these data are blocked and no longer processed. This applies in particular to data that must be kept for legal reasons.
§ 7 Collection and Storage of Personal Data as well as Type and Purpose and their Use within a Mandate
When you mandate us, we generally collect the following information:
- Your title, first name, surname and, if applicable, the name of your company;
- your e-mail address;
- your postal address;
- the telephone numbers you provide us with; and
- the information necessary for advising, asserting and defending your rights under the mandate.
Such data shall be collected
- to identify you as our client;
- to comply with our professional obligations (e.g. from BRAO and BORA);
- in order to be able to advise and represent you appropriately;
- to correspond with you;
- for invoicing; as well as
- for the settlement of any mutual claims.
Data processing for these purposes is carried out on the basis of your request to accept a mandate and is necessary for the appropriate processing of the mandate and for the mutual fulfilment of obligations arising from the mandate agreement pursuant to Art. 6 para. 1 sentence 1 lit. b GDPR.
The personal data collected by us will be stored until the end of the legal retention obligation for lawyers (six years after the end of the calendar year in which the mandate was terminated) and deleted thereafter, unless we are obliged to a longer storage due to tax and commercial storage and documentation obligations (such as from the German Commercial, Criminal or Fiscal Codes (HGB, StGB and AO), currently between two and ten years), legitimate interests in the storage exist,(e.g. during the course of limitation periods for the purpose of any legal defense which may be required) or you have consented to storage going beyond this in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.
§ 8 Submitting Data from the Mandate Relationship to Third Parties
Your personal data will not be transferred to third parties for purposes other than those listed above. Insofar as this is necessary in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR for the processing of client relationships with you, your personal data will be passed on to third parties. This includes, in particular, passing on your personal data to negotiating partners, opponents of proceedings and their representatives (in particular their lawyers) as well as to arbitral tribunals and arbitration institutions, courts and other public authorities for the purpose of correspondence and for asserting and defending your rights. The data passed on may be used by the third party exclusively for the aforementioned purposes. The attorney-client privilege remains unaffected.
As far as the data concerned is subject to attorney-client privilege, the aforementioned disclosure to third parties shall only take place in consultation with you.
§ 9 Transfer of Data from the Mandate to Third Countries
Depending on the content of the client relationship, it may be necessary for us to transfer your data to a third country. If we do so, the data will be transferred in order to fulfil our obligations under the mandate or to assert, exercise or defend your legal claims.